Hyundai GLOVIS Europe GmbH is part of the global Hyundai GLOVIS Group, a leading provider of integrated supply chain and logistics solutions and a key member of the Hyundai Motor Group. From our European headquarters and operations across the continent, we support global mobility through innovative logistics services.
For over 20 years, we have driven growth in the European logistics market, earning a reputation for reliability, operational excellence, and long-term partnerships. We promote a collaborative and international environment where diverse perspectives and continuous learning drive innovation.
We are committed to fair hiring and equal opportunities. Applications are welcome from all qualified candidates, regardless of gender, age, ethnicity, religion, sexual orientation, disability, or other personal characteristics. Discrimination of any kind is not tolerated.
Join us and help transform the way supply chains move across Europe.

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By submitting your application, you agree that your documents (CV and other materials) may be shared with affiliated Hyundai Motor Group companies for processing your application. All personal data will be handled in accordance with applicable data protection regulations, including the GDPR.

Aufgaben

We are looking for a detail-oriented and proactive Administrative Specialist (m/w/d) to support the QCA Team (Quality and Certification Assurance Team) in Eschborn. In this role, you will be responsible for a wide range of administrative and coordination tasks, including scheduling, payment processes, and operational support for internal and external stakeholders.

Key Responsibilities

Schedule Management

• Maintain and update schedules; communicate updates to relevant stakeholders
• Coordinate internal and external meetings, workshops, and events
• Organize travel arrangements and adjust schedules accordingly
• Manage supplier/guest schedules, including confirmations and follow-ups

Payment & Expense Management

• Oversee expense planning (suppliers, team activities, workshops, guests, business trips, etc.)
• Process and monitor payments, including due date tracking
• Handle expense settlements and prepare monthly/annual reports

Administrative Support

• Support QCA team activities within the QESH management process
• Coordinate training processes (request, review, confirmation)
• Arrange audits (documentation, scheduling, communication with participants)
• Manage postal services and support quality award initiatives
• Perform additional administrative tasks as assigned

Profil

Education & Experience

• Bachelor's degree in Business Administration or a comparable qualification
• Minimum 3 years of experience in office or administrative roles

Skills & Competencies

• Strong organizational and planning skills
• Excellent communication and teamwork abilities
• High level of accuracy and reliability
• Problem-solving and analytical thinking mindset
• Strong commitment to ethics and compliance

Technical & Language Skills

• Proficient in Microsoft Office (especially Excel and Teams)
• Fluent in German and English
• Additional European language is a plus

Wir bieten

Join us and unlock your potential with the following benefits:

• Work-Life Balance - Flexible working hours
• 30 Days of Vacation per Year
• Our location is easily accessible by car, train, or bike. Additionally, we offer a subsidy for public transportation use or a parking spot.
• Fitness Program: Benefit from a free Gym membership
• Daily Breakfast and Lunch at the Office: Start your day with fresh snack and enjoy a balanced lunch that we offer daily.
• Meal Vouchers: Each employee receives monthly vouchers worth over 100 euros net as an additional contribution to your meals.
• After the Probation Period: Take advantage of our support for language courses (German, English, Korean) and choose between savings plans or contributions to company pension schemes.

If you are looking for a chance to apply your knowledge and implement your ideas, while being recognized for your unique contributions, we would love to get to know you and show you why a career at GLOVIS Europe GmbH can be a great opportunity for you.

Please send us your CV and cover letter including your earliest possible start date and salary expectation. We are looking forward to getting to know you.

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